Job Summary

The Soft Facility Specialist is responsible for overseeing and coordinating the site’s support services to ensure smooth and efficient day-to-day operations. The role focuses on managing soft facility functions, including cafeteria coordination, transportation arrangements, maintenance follow-ups, and vendor management, while ensuring a comfortable and well-organized workplace environment.

Key Responsibilities:
  •  Oversee and coordinate all soft facility operations to ensure smooth daily site functionality.
  •  Manage facility maintenance follow-ups, including reporting and resolving issues related to equipment, and workplace infrastructure.
  •  Coordinate with vendors and service providers to ensure timely and high-quality service delivery.
  •  Supervise cafeteria operations, ensuring service quality and addressing any operational concerns.
  •  Manage and coordinate transportation logistics for employees when required.
  •  Support the organization of logistics arrangements such as hotel bookings, restaurant coordination, and other operational needs. when required
  •  Monitor facility supplies and ensure proper inventory and availability of operational resources.
  •  Ensure compliance with company policies, local regulations, and health & safety standards.
  •  Maintain site readiness for operational needs and support continuous improvements of workplace facilities.
  •  Track and monitor facility performance and service quality, escalating issues when needed.

Requirements:
  •  2–3 years of experience in Facilities Management, Administration, or a related field.
  •  Strong organizational and coordination skills with attention to detail.
  •  Ability to manage multiple tasks and vendors simultaneously.
  •  Good communication and problem-solving skills.
  •  A proactive mindset with the ability to respond effectively to operational needs.
  •  Flexibility to work on-site and support different operational requirements.