Transport Assistant
Transport Assistant
IN
Transport Assistant
Summary of Primary Job Responsibilities
- Should be okay to work in 24/7 shift
- Need to have prior BPO Experience
- Should have minimum 2 years of experience.
- Graduate is preffered.
- Responsible for Transport Management Deliverable for the Location.
- Managing Fleet (Employee Shuttle & Last Mile Movement, Asset Movement & Adhoc (catering special need based requirements) for All Sites of the location.
- Ensuring data entry of all trip sheets/ log sheets.
- Reviewing utilization, incorporate changes as per use trend, public transport availability, & headcount.
- Reviewing Fleet requirements including shuttle, last mile, asset movement, adhoc for location sites.
- Vender Management - Categories and Interact with different agencies/vendors to acquire quotes, rates for various requirements. Evaluate, negotiate and shortlist vendors, and coordinate with procurement team.
- Vendor Coordination including coordination, deployment of vehicles, ensuring timely invoices submission and payment to vendors.
- Periodic vendor assessment and evaluation. Ensure that vendors adhere to statutory compliances and intervene in case of non-compliance.
- Handling employee grievance related to fleet management, adhoc and Asset Transportation.
- Ensuring vehicle maintenance records of all vehicles (Sitel Owned and Partner ones too). Should maintain preventive maintenance tracker.
- Ensure legal compliance, Permits, Registrations, Insurance are in place.
- Look after maintaining petty cash with expenses for incidental requirements, if any.
- Look after gaps and leakage of cost and bring cost controls as saving.
- Maintain a robust MIS and furnish details as and when necessary. MIS preparation and analysis; knowledge of ISO and other Audit functions. Liasoning & Statutory Compliance.
- Ensure no delays and the delays should not beyond 5%.
- Should be familiar with geography and routing of vehicles as per need.
- Should ensure appropriate rostering of vehicles considering number coding wherever its applicable.
- Safety audits observations and closure basis internal & external audit
- Ensure First-aid and Medical Arrangements in vehicle are tracked, maintained and refreshed or refilled on time.
- Ensure drinking water, tissue paper, use and through face mask provided to end customers in special booking cases.
- Should maintain Inventory MIS and Asset records and review regularly for Asset Movement including Storage, also ensure deployment as per EMS tool.
- Develop and implement contemporary transport policies to meet company needs and WOW the internal customer.
- Familiarize & Adhere to Company information security & quality policies and standards that relate to one's work.
- Protecting the confidentiality and integrity of information (client/business related) used in course of work at all time including but not limited to user ids & passwords.
- Awareness of access rights to information & information systems.
- Reporting information security incidents including but not limited to suspected viruses immediately.
- Ensure that critical data in the folders where it can be backed up & same is informed to Technology.
Job Segment:
Data Entry, BPO, Procurement, Information Security, Information Systems, Administrative, Operations, Technology