Job Summary 

The Office Manager provides high-level administrative, operational, and coordination support to the Country Lead, ensuring smooth day-to-day execution of business priorities. This role acts as a central point of coordination across leadership, clients, and internal teams, managing calendars, travel, visits, reporting, and communications with precision and discretion. The Office Manager plays a key role in enabling executive effectiveness, supporting business growth activities, and maintaining strong organizational alignment across the country operation. 

Key Responsibilities: 

Calendar & Priority Management 

• Manage and optimize the country lead’s calendar, meetings, and appointments, ensuring alignment with business priorities, travel schedules, and stakeholder availability. 

• Proactively resolve scheduling conflicts and adjust plans as priorities evolve. 

Executive & Administrative Support 

• Maintain accurate and well-organized administrative records, including expense reports, documentation, travel files, and client visit records. 

• Prepare meeting agendas, presentations, and briefing materials in advance of executive meetings and visits. 

Travel, Visa & Visit Coordination 

• Coordinate domestic and international travel, visa processes, accommodations, and on-ground logistics. 

• Support executive and client visits by managing schedules, documentation, and visit readiness. 

Client & Stakeholder Engagement Support 

• Track and coordinate executive and client visits, ensuring all materials, presentations, and follow-ups are completed on time. 

• Conduct proactive background and profile checks ahead of key meetings, client engagements, and social events. 

Project, Sales & Business Support 

• Provide support for new business initiatives, sales visits, and solution-related activities. 

• Plan and organize DOO meetings, staff meetings, and leadership sessions; track actions, decisions, and follow-ups. 

Out-of-Office & Coverage Management 

• Manage out-of-office communications for the country lead. 

• Reschedule meetings with urgency during absences and ensure continuity with internal teams and stakeholders. 

Team Availability & Leave Tracking 

• Monitor leave schedules and availability for the country leadership team to support business planning, client engagements, and executive coverage. 

Marketing, PR & Communications Coordination 

• Partner with marketing and communications teams to support PR activities and social communications related to the country leader. 

Documentation, Reporting & Metrics 

• Organize, maintain, and update strategy decks, mission documentation, and country-level financial or operational views. 

• Develop and deliver daily or periodic reports and dashboards with key metrics for the country lead. 

Skills & Qualifications 

• Strong organizational skills with the ability to manage multiple priorities simultaneously 

• English Proficiency (B2+/C1) 

• Proficiency in Excel and PowerPoint is a must 

• High attention to detail with a proactive, solution-oriented mindset 

• Excellent communication, presentation, and interpersonal skills 

• Strong numerical aptitude and confidence working with reports and metrics 

• Ability to coordinate effectively across functions and senior stakeholders 

• Experience in executive support, travel and visa coordination, and reporting 

• Professional presence, willing and able to work from the office and travel as required (including Luxor and Giza)